{"id":5106,"date":"2023-08-14T21:06:17","date_gmt":"2023-08-14T15:36:17","guid":{"rendered":"https:\/\/pharmaceuticalcarrier.com\/?p=5106"},"modified":"2023-09-18T01:31:29","modified_gmt":"2023-09-17T20:01:29","slug":"standard-operating-procedure-sop-for-authorized-signatory","status":"publish","type":"post","link":"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/","title":{"rendered":"Standard Operating Procedure (SOP) for Authorized Signatory"},"content":{"rendered":"\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_76 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#1_Purpose\" >1. Purpose:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#2_Scope\" >2. Scope:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#3_Definitions\" >3. Definitions:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#4_Responsibilities\" >4. Responsibilities:<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#41_Designation_of_Authorized_Signatories\" >4.1 Designation of Authorized Signatories:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#42_Authorized_Signatory_Review\" >4.2 Authorized Signatory Review:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#43_Withdrawal_of_Authorized_Signatory_Rights\" >4.3 Withdrawal of Authorized Signatory Rights:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#5_Authorization_Levels\" >5. Authorization Levels:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#6_Document_Handling_and_Security\" >6. Document Handling and Security:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#7_Training_and_Awareness\" >7. Training and Awareness:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#8_Records_and_Documentation\" >8. Records and Documentation:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#9_Review_and_Revision\" >9. Review and Revision:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#10_Approval\" >10. Approval:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#11_Effective_Date\" >11. Effective Date:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#12_References\" >12. References:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/2023\/08\/14\/standard-operating-procedure-sop-for-authorized-signatory\/#13_Attachments\" >13. Attachments:<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"1_Purpose\"><\/span><strong>1. Purpose:<\/strong> <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>To establish guidelines and procedures for designating and managing authorized signatories within the organization, ensuring proper authorization and accountability for various official documents and transactions.<\/p><div class=\"pharm-content\" id=\"pharm-2454780805\"><script async src=\"\/\/pagead2.googlesyndication.com\/pagead\/js\/adsbygoogle.js?client=ca-pub-8402705006112223\" crossorigin=\"anonymous\"><\/script><ins class=\"adsbygoogle\" style=\"display:block;\" data-ad-client=\"ca-pub-8402705006112223\" \ndata-ad-slot=\"7652789694\" \ndata-ad-format=\"auto\"><\/ins>\n<script> \n(adsbygoogle = window.adsbygoogle || []).push({}); \n<\/script>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"2_Scope\"><\/span><strong>2. Scope:<\/strong> <span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p>This SOP for Authorized Signatory applies to all departments and functions within the organization where authorization and signing authority are required for official documents, agreements, contracts, and other relevant matters.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"3_Definitions\"><\/span><strong>3. Definitions:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Authorized Signatory:<\/strong> An individual granted official permission and responsibility to sign documents on behalf of the organization.<\/li>\n\n\n\n<li><strong>Designated Approver:<\/strong> The person responsible for reviewing and approving requests for authorized signatory designation.<\/li>\n\n\n\n<li><strong>Authorized Document Types:<\/strong> Official documents, agreements, contracts, financial transactions, and any other records that require authorized signatures.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"4_Responsibilities\"><\/span><strong>4. Responsibilities:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"41_Designation_of_Authorized_Signatories\"><\/span><strong>4.1 Designation of Authorized Signatories:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The department head or authorized personnel shall initiate a request for a new authorized signatory.<\/li>\n\n\n\n<li>The Designated Approver in the respective department shall review the request, ensuring proper justification and adherence to the organization&#8217;s signing authority hierarchy.<\/li>\n\n\n\n<li>Upon approval, the designated signatory&#8217;s details shall be updated in the official records and communicated to relevant parties.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"42_Authorized_Signatory_Review\"><\/span><strong>4.2 Authorized Signatory Review:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Regular reviews of authorized signatories shall be conducted by the Compliance Department on a quarterly basis.<\/li>\n\n\n\n<li>Designated Approvers shall verify the ongoing need for the authorized signatory and provide necessary updates to the Compliance Department.<\/li>\n\n\n\n<li>In case of changes in responsibilities or personnel, the Designated Approver shall promptly notify the Compliance Department to update the records.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"43_Withdrawal_of_Authorized_Signatory_Rights\"><\/span><strong>4.3 Withdrawal of Authorized Signatory Rights:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>If an authorized signatory is no longer required or in the event of personnel changes, the Designated Approver shall initiate the removal of authorized signatory rights.<\/li>\n\n\n\n<li>The Compliance Department shall update the records and communicate the changes to relevant stakeholders.<\/li>\n\n\n\n<li>Any documents or materials previously signed by the withdrawn signatory shall be appropriately reviewed and validated for their continued validity.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"5_Authorization_Levels\"><\/span><strong>5. Authorization Levels:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Different levels of authorization may be established based on the type and value of transactions, as determined by the organization&#8217;s policies.<\/li>\n\n\n\n<li>Higher-level authorizations may require additional approvals from senior management or specific committees.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"6_Document_Handling_and_Security\"><\/span><strong>6. Document Handling and Security:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Authorized signatories are responsible for ensuring the security and confidentiality of their signatures.<\/li>\n\n\n\n<li>Electronic signatures and digital signatures shall comply with applicable laws and regulations.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"7_Training_and_Awareness\"><\/span><strong>7. Training and Awareness:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Designated Approvers and authorized signatories shall receive training on their roles, responsibilities, and the proper procedures outlined in this SOP.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"8_Records_and_Documentation\"><\/span><strong>8. Records and Documentation:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The Compliance Department shall maintain an up-to-date and centralized record of all authorized signatories.<\/li>\n\n\n\n<li>Documentation related to authorized signatory designations, changes, and withdrawals shall be securely stored and easily retrievable.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"9_Review_and_Revision\"><\/span><strong>9. Review and Revision:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>This SOP shall be reviewed annually by the Compliance Department and updated as necessary to reflect changes in regulations or organizational requirements.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"10_Approval\"><\/span><strong>10. Approval:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>This SOP has been reviewed and approved by [Name], [Title], on [Date].<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"11_Effective_Date\"><\/span><strong>11. Effective Date:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>This SOP shall become effective on [Date].<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"12_References\"><\/span><strong>12. References:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>List any relevant policies, regulations, or guidelines that are referenced in this SOP.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"13_Attachments\"><\/span><strong>13. Attachments:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>List any attachments or supporting documents related to this SOP.<\/li>\n\n\n\n<li>For more articles,&nbsp;<strong><a href=\"https:\/\/pharmaceuticalcarrier.com\/index.php\/ayurveda\/\">Kindly Click<\/a>&nbsp;here<\/strong>.<\/li>\n\n\n\n<li>For pharmaceutical jobs, follow us on<strong>&nbsp;<a href=\"https:\/\/www.linkedin.com\/company\/pharmaceuticalcarrier\/?viewAsMember=true\" target=\"_blank\" rel=\"noreferrer noopener\">LinkedIn<\/a><\/strong><\/li>\n\n\n\n<li><strong>For Editable SOPs in word format contact us on&nbsp;<a href=\"mailto:info@pharmaceuticalcarrier.com\">info@pharmaceuticalcarrier.com<\/a><\/strong><\/li>\n\n\n\n<li>For more information kindly follow us on pharmaguidelines.co.uk<a href=\"https:\/\/www.facebook.com\/sharer\/sharer.php?u=https%3A%2F%2Fpharmaceuticalcarrier.com%2Findex.php%2F2023%2F08%2F13%2Fstandard-operating-procedure-sop-for-process-validation%2F\" target=\"_blank\" rel=\"noreferrer noopener\"><\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>&#8220;Discover expert tips for writing effective meta descriptions. Learn how to craft compelling summaries that entice readers and improve click-through rates. Enhance your SEO strategy with well-crafted meta descriptions for better search engine visibility.&#8221;<\/p>\n","protected":false},"author":1,"featured_media":3076,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","footnotes":""},"categories":[165],"tags":[447,438,442,444,441,443,440,439,445,446],"class_list":["post-5106","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-standard-operating-procedure","tag-authorized-signatory","tag-click-through-rates","tag-content-optimization","tag-digital-marketing","tag-meta-descriptions","tag-online-presence","tag-search-engine-optimization","tag-search-engine-visibility","tag-seo","tag-web-page-preview"],"uagb_featured_image_src":{"full":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP.jpg",1920,1080,false],"thumbnail":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-150x150.jpg",150,150,true],"medium":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-300x169.jpg",300,169,true],"medium_large":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-768x432.jpg",640,360,true],"large":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-1024x576.jpg",640,360,true],"1536x1536":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-1536x864.jpg",1536,864,true],"2048x2048":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP.jpg",1920,1080,false],"authorship-box-avatar":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-150x150.jpg",150,150,true],"authorship-box-related":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-70x70.jpg",70,70,true],"sow-carousel-default":["https:\/\/pharmaceuticalcarrier.com\/wp-content\/uploads\/2022\/12\/SOP-272x182.jpg",272,182,true]},"uagb_author_info":{"display_name":"Pharmacareer","author_link":"https:\/\/pharmaceuticalcarrier.com\/index.php\/author\/grandirpharmagmail-com\/"},"uagb_comment_info":0,"uagb_excerpt":"\"Discover expert tips for writing effective meta descriptions. Learn how to craft compelling summaries that entice readers and improve click-through rates. Enhance your SEO strategy with well-crafted meta descriptions for better search engine visibility.\"","amp_enabled":true,"_links":{"self":[{"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/posts\/5106","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/comments?post=5106"}],"version-history":[{"count":2,"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/posts\/5106\/revisions"}],"predecessor-version":[{"id":5577,"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/posts\/5106\/revisions\/5577"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/media\/3076"}],"wp:attachment":[{"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/media?parent=5106"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/categories?post=5106"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/pharmaceuticalcarrier.com\/index.php\/wp-json\/wp\/v2\/tags?post=5106"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}